Automatically Process Purchase Invoices.
Supplier invoices never stop coming in — and each one needs the same routine: open the file, check the PO, match prices, fix vague lines. It’s slow, manual, and stacks up fast at month-end.
With AI, invoices match themselves on arrival. Your team handles only the edge cases — not every single line item.
01Every supplier uses a different structure, and missing data breaks the flow
Why purchase invoices take so much time.
Invoices show up in every format — PDFs, scans, downloads or quick emails. Some show totals only, others spread details across pages. Product names don’t match, and key info is often missing.
Each one means switching between inboxes, PO screens and supplier records. If something doesn’t match, everything stalls.
It’s slow, repetitive work — exactly the kind of task AI handles better and faster.
02Our 4-step approach
How CopperIQ implements process automation.
No new software. No complexity. Just practical automation that works. From intake to full automation in just a few weeks — with minimal disruption to your team.
With our unique 4-step approach, you’ll be up and running in no time.
Discovery
We analyze your processes and identify bottlenecks.
Build
We create tailored automations based on your real workflows and data.
Integration
We connect directly into your existing systems.
Optimize
We monitor and improve continuously as you scale.
03AI reads the invoice, finds the right PO and updates your ERP automatically
How the automation processes purchase invoices.
The automation pulls all key fields — supplier, PO number, quantities, prices, VAT, and project or cost-centre codes. It finds the matching PO, even when formats differ or terms aren’t standard.
Line items are checked and completed using your master data. If something’s unclear, it’s flagged right away — so approvals and finance don’t get stuck.
04Easy integration
We integrate directly into your tech stack.
No extra tools or interfaces needed. CopperIQ is compatible with tools like AFAS, Exact, Salesforce, HubSpot, and more.
05Faster approvals, fewer errors
What improves when invoice processing runs automatically
Invoices are processed as they arrive — matched to the PO with all details checked. Approvals move faster, duplicates are flagged early, and nothing stalls the flow.
Finance stops retyping known data, and suppliers get paid on time — without end-of-month chaos.
06What clients say
Why companies love working with us.
Clients love working with us because we focus on practical AI that drives real business value. Our solutions boost efficiency without adding complexity, integrate seamlessly into existing tech stacks, and are supported by one dedicated team from discovery to delivery.
Plus, we provide transparent insights and measurable outcomes every step of the way.
Content production without the busywork
With the content platform from CopperIQ we now use AI to draft and prepare blog posts and articles based on our own inputs and guidelines. It helps us move faster on content while keeping the tone consistent across clients and channels.
Leads now find the right person instantly
CopperIQ's AI automation capture our incoming leads, forwards them to the right colleague and files them in the correct CRM records. Follow-up is faster, handovers are clearer and creating orders for new clients has become a lot more straightforward.
From messy inbox to ready-to-book orders
CopperIQ built an automation that reads our incoming emails, extracts lead and order details and sends them straight into our CRM and our ERP. Quote requests from email are turned into draft offers and orders automatically, so our team only needs to review and confirm. It removes a large part of the manual data entry and saves us a lot of time in busy periods.
The fastest way to get the right answer
With our internal knowledge chat powered by CopperIQ, colleagues can search across product specs and technical details in one place. Instead of digging through documents, they get accurate answers in seconds and can help customers much faster.
Our info inbox finally runs itself
Thanks to the automations AI now handles our info mailbox: it reads incoming emails, routes them to the right place and keeps track of what needs a reply. The team spends far less time forwarding and sorting messages, and more time actually solving client issues.
07Clearer processes, fewer slowdowns
Less noise, more flow
Automated invoice processing removes the friction that slows teams down.
No more hunting for POs or switching screens to fix the same errors. Teams review, approve and move forward — with fewer interruptions and a smoother purchase flow.
08Start your free demo
Start automating your business processes today.
Stop wasting time on manual tasks. Discover how AI-powered automation pays off fast. Let’s explore how AI-powered process automation can transform your operations. Schedule a free demo or contact us to discover what’s possible.